12 Best Invoicing Software – Paid, Free, & Online For all Your Business Needs

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You’ve just completed work for a client, and you’re ready to get paid.

Now what?

Create a professional invoice using the best invoicing software.

But which invoicing software is the best for your company or team?

We’re here to help you decide.

What to Consider: Key Invoicing Features

Templates

Most invoicing and billing software these days have pre-made, professional templates that allow you to easily input information and quickly get invoices out to your clients.

Many of these have some level of customization capabilities, including changing color schemes and adding your brand logo.

Recurring Invoicing

A time-saving feature that many billing and invoicing software offer is recurring invoicing.

Recurring invoicing automatically sends invoices to repeat clients on a recurring basis.

Payment Processing and Billing Features

Obviously, the most important step in the billing process is getting paid!

A key feature in invoicing and billing software is a built-in payment processing system that allows clients to easily pay you online directly through the software.

A quick and easy payment option for clients means you generally get paid faster.

Accounting & Bookkeeping Capabilities

Some invoicing software conveniently has accounting and bookkeeping features built right into the system, which saves you time by automatically syncing invoice and payment information.

Plan Scalability and Limitations

When looking for the invoicing software that best suits your company’s needs, it’s important to consider scalability.

If you’re a growing business, you’ll want to make sure the billing software you choose cannot only handle your current needs but future needs as well.

Consider the number of software users, the number of clients, and the number of invoices you regularly send out.

Be aware of any plan limitations and whether there is flexibility to change from one tier to another.

Pricing

Pricing is another major factor in determining which invoicing software is best for your business.

There are a number of fantastic free invoice software options out there that might be perfect for you.

Or you may need a more robust set of tools to accommodate your growing business.

Most paid online invoicing software offer tiered payment plans and packages as a monthly subscription, or they may offer a discounted rate when paid yearly.

Prices and packages are included below.

Compare and Contrast: The Best Invoicing Software

What is the best invoicing software for your business? Consider invoicing features like customizable invoice templates, recurring invoicing, payment processing, and price.

Scoro – Best Comprehensive Business Management Software for Small to Medium Businesses

This is Scoro invoicing software.

Scoro is a comprehensive business management system software.

And by comprehensive, we mean it has it all: time management, project management, sales, CRM, reporting, and invoicing tools all in one easy-to-use hub.

If you’re looking for all the bells and whistles, Scoro might be the right fit.

You can register for a personal demo to see if it’s right for your business.

Key Features

  • Standard invoicing features such as automated billing, recurring invoices, and late invoice reminders – save time, improve accuracy, and get paid on time
  • Automatic tax calculations – save time and improve accuracy
  • Multiple languages* – deliver invoices to your clients in their preferred language
  • Multi-currency billing – helpful when doing business internationally
  • Scoro app for iOS and Android – convenient way to keep tabs on business wherever you are

*Supported languages: English, French, Spanish, Estonian, Latvian, Lithuanian

Pros

  • User-friendly
  • Comprehensive
  • Numerous software integrations

Cons

  • Costly
  • No payment processing
  • Takes time to set up and learn

Prices & Packages

Scoro uses a tiered subscription based on the number of people on your team and your business’s needs.

It’s important to note that many of the key features are considered add-ons and not part of the base rates.

Each plan requires a 5 users minimum.

Click here to find a detailed chart of their pricing.

  • Free: 14-day free trial
  • Essential: $26/user/month
  • Work Hub: (Standard) – $37/user/month (Pro) – $49/user/month
  • Sales Hub: (Standard) – $37/user/month (Pro) – $49/user/month
  • Ultimate: Contact Scoro for pricing

FreshBooks – Best All-in-One Invoicing and Accounting Software

This is FreshBooks invoicing software.

This invoice and accounting software is for freelancers, self-employed professionals, and small businesses with contractors and/or employees.

They boast the ability to create a professional-looking invoice in mere seconds.

The software includes tools to assist with expense tracking, estimates and proposals, time tracking, projects, payments, clients, accounting and reports, and more.

Key Features

  • Standard invoicing features such as payment reminders and recurring invoices – benefits you and your clients by reminding them to pay on time
  • Automatic late fees – give customers an extra incentive to settle up quickly
  • Duplicate invoicing – easy to duplicate and adjust
  • Deposits – request a deposit on your invoice upfront
  • Discounts – include discounts on your invoices
  • Retainers – collect payments in advance and then bill and track work against that amount
  • Inventory – when you invoice an item, the stock is automatically reduced
  • Multi-currency billing – use whichever currency best suits you and your clients
  • Multi-language invoices* – deliver invoices to your clients in their preferred language
  • Simple Summary – gives a quick overview of outstanding and overdue invoice
  • Unlimited and customizable invoices

*Supported languages: French, Danish, Dutch, Estonian, German, Italian, Norwegian, Portuguese, Romanian, Spanish, Spanish (Latin America), Swedish

Pros

  • Easy-to-use dashboard and interface
  • More affordable than other paid cloud-based accounting software
  • Accepts online payments

Cons

  • Limited clients
  • Limited mobile app capabilities
  • Not suited for larger or more complex companies
  • FreshBooks branding is included on invoices unless you purchase specialized features

Prices & Packages

FreshBooks offers four plans based on your number of billable clients.

Each tier offers additional benefits.

Be sure to check the full plan details to see which option is best for you.

You may choose to pay monthly, and for a limited time, receive the first three months at 50% off, or save an additional 10% and subscribe to the annual plan.

Add team members for an additional $10 per person per month.

  • Free – 30 Day Free Trial
  • Lite – $15/month – Unlimited invoices to up to 5 clients
  • Plus – $25/month – Unlimited invoices to up to 50 clients
  • Premium – $50/month – Unlimited invoices to unlimited clients
  • Select – Custom pricing – Unlimited invoices to unlimited clients, receive custom onboarding services, and have access to lower credit card transaction rates and capped ACH fees.

QuickBooks Online – Best Business Accounting Software for Small Businesses

This is QuickBooks Online invoicing software.

QuickBooks is probably one of the best-known accounting systems out there and for good reason.

It has been the gold standard of accounting software for many years due to its easy-to-use interface and numerous features.

Because QuickBooks Online is cloud-based, it makes it even easier to run your business from anywhere.

Key Features

  • Flexible online payments – Accept all credit cards and bank account transfers directly in the invoice
  • Instant or next-day deposits – get paid quickly
  • Simple bookkeeping – securely import transactions from your bank account and automatically sort them into tax categories
  • On-site settlement – take contactless or in-person payments with the mobile app and card reader

Pros

  • Easy invoice tracking
  • Exceptional customer support
  • Integrates with online accounts

Cons

  • Price
  • Minimal customization
  • Multiple additional charges and fees

Prices & Packages

Each package comes with the same basic features.

The price increase comes with the number of users.

It’s also important to note that the online payments, next-day deposits, and on-site settlement all require additional per-transaction fees.

  • Free – 30-day free trial
  • Simple Start – $25/month
  • Essentials – $50/month (3 users)
  • Plus – $80/month (5 users)
  • Advanced – $180/month (25 users)

Harvest – Best Software for Hourly Invoicing

This is Harvest invoicing software.

Time is money, and Harvest knows it!

At its core, Harvest is time tracking software that allows you to easily create invoices from billable hours.

Harvest also offers powerful reporting tools to help you make smart business decisions.

Key Features

  • Automatic invoice generator – save yourself the hassle of manually entering data by generating invoices from tracked time and expenses
  • Simple invoice tracking – easily send invoices through email and see when customers have viewed them
  • Automatic reminders and thank you notes – help your clients remember to pay on time and show them your appreciation
  • Online payments through Paypal and Stripe integration – make it easy to receive payment
  • Integrates with QuickBooks and Xero for accounting – for more comprehensive business management

Pros

  • Exceptional time-tracking tool
  • Easy to create invoices
  • Robust reporting

Cons

  • Does not work well for invoicing inventory

Prices & Packages

There are two options for Harvest: the Free version or the Pro version.

Both allow you to track time, offer seamless invoicing, and give you insight into your projects.

Ultimately, the cost is dependent on the number of seats and projects you need to track.

  • Free – 30-day free trial
  • Free – The Free option allows for one seat and two projects.
  • Pro – The Pro option allows for unlimited seats and unlimited projects at $12/seat/month or, pay yearly and save 10%.

Invoicera – Most Customizable Invoices Based on Your Industry

This is Invoicera invoicing software.

Invoicera’s stand-out feature is invoicing.

Create a custom invoice based on your company’s needs.

There are options for enterprises, small businesses, and freelancers.

They even have specific solutions based on your industry needs.

Invoicera offers many automation features that will streamline your billing system.

You may even request a demo.

Key Features

  • Automated invoice scheduling, recurring expenses, and payment reminders – save time and money by automating many invoicing tasks
  • Client & Vendor Portals – easily allow clients to pay, print, dispute, and/or view unpaid invoices
  • Multi-currency – automatic currency calculating simplifies doing business internationally
  • Multi-lingual invoicing – available in 16 different languages

Pros

  • Highly customizable invoices
  • Can manage multiple companies in one account
  • 30+ International Payment Gateways

Cons

  • No bookkeeping features or live bank feeds
  • Not cost-effective for business with over 1000 clients
  • Poor customer service

Prices & Packages

There are four tiered packages that include customizable invoicing.

Levels are based on staff and client numbers.

You may pay monthly or save 20% and pay yearly.

  • Free – 15-day trial
  • Starter – Free for up to three clients.
  • Pro – $15/month for 1 staff member and up to 100 clients
  • Business – $29/month for 10 staff members and up to 1000 clients
  • Infinite – $149/month for unlimited staff members and unlimited clients

Wave – Best Free All-in-One Invoicing and Accounting for Small Businesses

This is Wave invoicing software.

If you’re a small business owner or freelancer and are looking for a quick and easy, customizable invoicing solution that won’t break the bank, look any further than Wave.

Wave has all of the standard invoicing features you want and is available to you at no cost!

Key Features

  • Standard invoicing features such as invoice reminder, recurring billing, overdue follow-up statements – save time by automating these necessary tasks
  • Customer transaction history – an all-in-one hub for quick reference
  • Easily turn estimates into invoices – no need to input the information twice
  • Multi-currency – do business in whichever currency works best for you and your customers
  • Accept online payments – Accept credit cards and bank account transfers in as little as 2 business days
  • Track payments, partial payments, and overdue invoices using the app – Access to your business information at your fingertips

Pros

  • It’s free!
  • Unlimited invoicing
  • Syncs with Wave’s free accounting software, included with your account
  • Dedicated invoicing mobile app

Cons

  • Not suited for large or fast-growing companies
  • Minimal customer service

Prices and Packages

  • Free – Accounting and Invoicing software
  • Pay-Per-Use – Credit Card Processing (2.9% + 30cents per transaction with Visa, Mastercard, and Discover; 3.4% + 30cents per transaction with American Express)
  • Bank Payments 1% per transaction with a minimum $1 fee

Zoho Invoice – Best Automated Invoice Workflows

This is Zoho Invoice invoicing software.

Zoho is another popular online invoicing software that has been around for quite some time.

It has excellent features, hefty security, an easy-to-use interface, and more.

One of the few complaints has been the cost.

Well, in July of 2021 Zoho removed that factor and began offering the software to small- and medium-sized businesses for free.

Key Features

  • Standard invoicing features including customized invoices, recurring payments, and automated payment reminders – save time and streamline your billing process
  • Adapt to local currencies and tax laws – customize invoices for wherever your clients are located
  • Multi-lingual invoicing – available in 17 different languages
  • Provide a customer self-service portal – simplify the payment process and allow clients to access their transactions in one place
  • Accept payments via cash, checks, & ACH – allow your customers to conveniently pay however they prefer
  • Record offline payments – easily record when a payment is made with cash or check
  • Digitally sign your invoices – Zoho Sign integration allows for even more secure invoicing

Pros

  • It’s free!
  • Quality mobile apps
  • Excellent customer service

Cons

  • Limit of 1000 invoices/year

Prices and Packages

  • Free – Zoho Invoice is forever free
  • Processing Rates

Square – Best Invoicing Software for Point-of-Sale

This is Square invoicing software.

Square is well-known for its payment processing, but Square also has an entire library of features within the Square dashboard, one of which is Square Invoice.

This is great for small product-based businesses that are looking for quick and easy invoicing and payment processing.

Because Square doesn’t offer other business management tools, it does not work quite as well for service- or project-based businesses.

Key Features

  • Unlimited invoicing, estimates, and contracts – send digitally from anywhere
  • Point-of-sale app – allows you to sell anywhere
  • Save and charge cards on file – simplifies the payment process
  • Track status in real-time – know how your business is doing at a glance

Pros

  • Easy-to-use
  • Excellent mobile apps
  • Numerous integrations

Cons

  • Minimal customization
  • No multi-currency support
  • Not for service- or project-based businesses

Prices & Packages

  • Free – Free unlimited invoicing, estimates, and contracts
  • Free – 30 days free trial of paid subscription
  • Plus – $20/month includes time-saving features
  • Processing Rates

Xero – Best Business Accounting Software for Mid-to-Large-Sized Businesses

This is XERO invoicing software.

Xero is accounting software with built-in invoicing capabilities.

With Xero, you can create quotes and purchase orders, send invoices, track inventory, capture data, view reports, manage contacts, etc.

It even offers payroll with Gusto.

Xero has the tools you need to keep your business running smoothly.

Key Features

  • Standard invoicing features including customizable invoices and automated payment reminders – save time and streamline your invoicing process
  • Accept debit and credit cards or ACH – allows customers to pay quickly through a third-party payment system
  • Xero mobile app – send invoices from your phone

Pros

  • Unlimited users
  • Scalable and can grow with your business

Cons

  • Costly
  • Learning curve

Prices & Packages

  • Free – 30-day free trial
  • Early – $11/month (up to 20 invoices)
  • Growing – $32/month
  • Established – $62/month

PayPal – Best Free Mobile App for Invoicing

This is PAYPAL invoicing software.

PayPal is another well-known payment processing system.

Who doesn’t have a PayPal account these days?

But did you know that you can upgrade your personal account to a business account?

It’s completely free and allows you access to PayPal’s invoicing tools and is another great option for small businesses.

Key Features

  • Invoice templates, scheduled and recurring invoices, and follow-up reminders – automated to save you time
  • Notification when a bill is undeliverable – so you can reach out and follow-up with customers through alternative communication
  • Payments are received in your PayPal account

Pros

  • Invoices are easy to create and send on your mobile app
  • PayPal Business features are available through your regular PayPal account
  • PayPal claims that most invoices are paid within a day
  • Customers can use money already in their PayPal account to pay

Cons

  • Customers must have a PayPal account in order to pay
  • Limited customization

Prices and Packages

  • Free – PayPal Invoice is free
  • Processing Rates

Invoice Ninja – Best Free Open-Source Invoicing Software

This is Invoice Ninja invoicing software.

If you are an experienced developer and are looking for invoicing software you can self-host and modify, look no further than Invoice Ninja.

If you’re not a developer, no worries – there’s a cloud-based option as well.

Key Features

  • Customizable invoices, recurring invoicing and auto-bills, and payment reminder emails – to save you time
  • Well organized dashboard – to see your business at a glance
  • Multi-currency – for international business
  • Multi-lingual – supports 20 languages
  • Google Analytics integration – to view website tracking data

Pros

  • Simply designed
  • 45+ payment gateway integrations

Cons

  • Developer experience needed for self-hosting
  • No inventory
  • Invoice Ninja branding on free invoices

Prices and Packages

  • Forever Free – Unlimited invoices, 50 clients, 4 templates
  • Free – 14 days free trial of the paid version
  • Ninja Pro Plan – $10/month Unlimited invoices, unlimited clients, 10 templates
  • Enterprise Plan – scaled, dependent on users

Hiveage – Best Invoicing Software for Freelancers

This is Hiveage invoicing software.

Hiveage wants to keep it simple for freelancers and small businesses.

It is invoicing software with some basic accounting tools for non-accountants.

You’ll be able to track time, mileage, and expenses, and view real-time financial reports simply.

Key Features

  • Create estimates, quotes, and customizable invoices, and set up recurring invoices – save time and energy by automating tasks
  • Time, expense, and mileage tracking – all in one easy location
  • Multi-currency – for international business

Pro

  • Create an online invoice from any device
  • Multiple payment gateway options
  • Run multiple businesses from one account

Cons

  • Minimal accounting features

Prices and Packages

  • Free – 5 clients, unlimited invoices
  • Basic – $16/month, 50 clients, unlimited invoices
  • Pro – $25/month, 250 clients, 5 team members, unlimited invoices
  • Plus – $42/month, 1000 clients, 10 team members, unlimited invoices

FAQ

What is the best free invoicing software?

There are actually a lot of great options when it comes to free invoicing software, and it really comes down to what your business needs are.

Our top picks for free invoicing software include Wave, Invoice Ninja, Zoho, PayPal, and Square.

What is the best invoicing software for Windows?

QuickBooks and Freshbooks both work well for Windows.

What is the best invoicing software for Mac?

FreshBooks and Zoho Invoice are all excellent options to use on a Mac.

Which invoicing software is the easiest to use?

This really comes down to personal preference.

Scoro and Zoho have consistently received positive reviews for their user-friendly interfaces.

What is the cheapest invoicing app?

There is nothing cheaper than free!

Invoice Ninja and Wave both have free apps that complement their software.

Is invoicing software safe?

There will always be some risk when it comes to sharing data online, but most invoicing software developers take several safety precautions to keep user data safe, including encryption, password protection, and limited-access storage servers.

Be sure to research the safety measures in place for whichever invoicing software you choose.

Can you make invoices with Microsoft Office?

You can absolutely make an invoice with Microsoft Office, and there are even templates out there to get you started, but know this will be time-consuming.

Each of the software mentioned in this article has professional-looking invoice templates that will save you time and energy, allowing you to focus on the more important aspects of your business.

Conclusion

Whether you’re a small business owner who has been growing your business for years, or a freelancer just starting out, finding the best invoicing software is imperative in streamlining your workflow so you can focus on the more important things (and still get paid!)

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